General Data Protection Regulations
At Rosemary Connolly Solicitors Limited, we treat your data with the highest standards of security and confidentiality, in accordance with Data Protection Law. We act as both Data Processor and Date Controller in most cases.
When we collect Personal Data about you and other people, this information will remain strictly confidential.
- Why do we collect your Personal Data?
The personal data we hold on you will be provided by you and we will only ask you for information in respect of the necessary conduct of progressing your file, or a file you have been asked to give expert evidence on.
We collect information via Client Detail Form supplying your personal details, including your email address and when you received our Letter of Engagement you acknowledge that we could communicate with you in this way, i.e. by phone, email and letter. Information gleaned from you by any means falls under this Policy, together with information from a Third Party.
We use the information you provided to contact you for completion of our Agreement with you.
There are circumstances where we may need to share the personal information we hold for you, such as:
To obtain GP or Hospital notes and records, including x-rays or other reports
Inland Revenue, Land Registry, other statutory bodies such as the Rates Department
Other Solicitors, or relevant persons
Any other persons, to complete our contractual obligations under our Agreement with you.
We share information with your Executors, Attorneys and Controllers and other persons who fall within this category
Credit Union, Banks, Building Societies, Court Offices, and other persons necessary in the completion of our Agreement with you.
- Consequences of Failure to Provide Information
If we cannot collect the necessary information from you, we cannot complete the work undertaken in contemplation of our Agreement with you.
- The Lawful Grounds of Processing your Information
We process your information for lawful reasons, these are:-
- Agreement/Contract – the process needed in order for you to be our client.
- Legal obligation – This is so that we can comply with certain laws.
- Consent – Your consented to us processing your information.
- Legitimate interests – this means that the processing is in our Legitimate Interest (we will not prejudice your rights when processing your information for our legitimate interests) but you have a right to object to the use of your Data.
- Criminal Law Enforcement/Civil Enforcement – To comply with statutory legal requirements by another enforcement agency or in the event of Civil Proceedings.
- The Purpose of Processing your Information and the Associated Lawful Bases
Here we set out ways we process your information and also the grounds we rely on to do this.
WHY WE PROCESS YOUR INFORMATION / THE GROUNDS WE RELY ON TO DO THIS
|In order to act for you in the necessary conduct of your legal business||Performance of Agreement: Legal Obligation|
|We process and administer your information and verify your identity, and how we can communicate with you.||Agreement/Contract, legal obligation and Civil Proceedings|
|To comply with legal and regulatory obligations
|Legal obligations, Agreement/Contract Legitimate interests and Criminal Law Enforcement|
|To share information with other parties, such as Expert Witnesses, Statutory Bodies and others in the necessary conduct of progressing your case in compliance with our Agreement with you
|Share data with any of the persons or organisations as set out at section 1. above
|Agreement/Contract, Legal obligation and Criminal Law Enforcement/Civil Proceedings|
|Identify and prevent fraud and enhance the security of our network and systems
Comply with legal requirements relating to Anti-Money Laundering compliance
|Legal Obligations and Criminal Law Enforcement/Civil Proceedings|
|Understand how people interact with our websites
Carry out and determine the effectiveness of advertising, using Twitter and other social media outlets
Carry out analysis with regard to risk assessment and client feedback
- Criminal Convictions and Offences:
We may hold, use, disclose, and process Data relating to criminal convictions and offences where it is necessary for the assessment of risk or prevention of fraud.
- Who Rosemary Connolly Solicitors Limited share their Information with:
In order to provide our services and comply with legal obligations imposed on us, we may share your information with:
- Legal, financial, valuation, and other professional advisors
- IT Maintenance Personnel
- Statutory Bodies
- Expert Witnesses
- Our Auditors
- Transfer of Information
We will not transfer your personal data outside the EU.
- How long do Rosemary Connolly Solicitors keep your Information?
We will retain your file for however long the Law Society Guidelines stipulate, at any given time.
For legal and best practice, we will destroy any ancillary information and documentation we have collated, which is not necessary for the file, when the file is considered to be closed, maintaining only the file itself. For more information, please contact our Data Protection Officer. Information may be retained on our Management and Accounts systems form some time.
- Your Rights
Assessing your Information
You have the right to obtain a copy of your Data. If you wold like a copy of your information, please write to our Data Protection Officer. Your request will be dealt with as quickly as possible and, in any event, you will not have to wait more than a month for us to respond. If at that stage we are unable to provide the date you require (due to the complexity or number of requests), we can extend the period to provide the data by a further two months but shall explain the reason why.
Correcting your Information
You have the right to have your information corrected free of charge by contacting our Data Protection Officer.
- Who controls your Personal Data and how can you contact them?
Rosemary Connolly Solicitors Limited controls our personal data. Any questions or concerns you have can be addressed to our Data Protection Officer at 2 The Square, Warrenpoint Co. Down, BT34 3JT or telephone 02841753121.
- Your Right to make a Complaint
If you are unhappy about the way we handle your Personal Data, please contact our Data Protection Officer and we will do our best to address your concerns swiftly and resolve any issues you have.